It is fundamental to the way INCC operates that there is openness and transparency in what we do. For this reason we show below the procedures by which we will work as a Board.
Procedures for Board of INCC
1. Members of the Board must sign agreement to the Mission and philosophy of INCC.
2. The Board may appoint further members, up to a maximum of 10 serving Board members at one time, at its discretion, subject to them meeting the requirements at (1) above and (3) below.
3. When the Board decides to add to the number of Board members, nominations from Board members must be called for at least 60 days before the election is to take place. Nominees should be recognisable as a leader in the field of Christian Counselling. Partners are to be invited to suggest suitable people to be nominated by Board members. The aim of INCC is that the Board should be broadly representative of different continents and cultures. The nominations received will be circulated to all existing Board members at least 45 days before the date of the election.
4. A nomination requires the consent of the nominee and must be seconded by a Board member. To be validly appointed as a Board member, a person must be elected by the Board with at least two thirds of existing Board members voting in their favour.
5. A Board member may be removed on a resolution of the Board supported by at least two thirds of existing Board members.
6. The officers of the Board shall be the Chair (President), the Secretary and the Treasurer (-the latter two positions may be filled by one person, at the discretion of the Board.) The Officers shall be elected by the members of the Board. The Chair (President) shall initially be elected for a term of two years and may be re-elected for no more than one consecutive term. The Treasurer and Secretary shall initially be elected for a term of four years. Thereafter, if re-elected, they may serve for terms indefinitely. A Deputy Chair may be elected by the Board for such periods as they, at the time, think fit.
7. Decisions of the Board shall be reached by meeting together in person, by electronic conferencing or by the exchange of letters and/or e-mails. At least half of the Board members must participate in decision making events for the decisions to be valid.
In all cases, records of the meetings or exchanges should be kept by the Secretary and circulated to all Board members. Any Board member who is dissatisfied with the record of the meeting should circulate his/her concerns to all other members. The Chair (President) of the Board (or in their absence, the Deputy Chair) is responsible for ensuring that any necessary changes to the record are made as agreed by a majority of the Board members.
8. The Board will cause proper financial records to be kept and to be independently verified in all such locations in which money and other assets are held. This should normally be completed within six months of the end of the organisation’s financial year. Financial accounts and associated reports will be made publicly available along with a report of activities on at least an annual basis.
9. The Board will ensure that any employees and contractors employed report regularly on their activities, in an appropriate way, to the satisfaction of the Board.
10. The Board, with the collaboration of partners, will undertake a formal review of its activities at least every four years with a view to re-assessing the need for and effectiveness of it activities. The results of this review will be made available to partners.
11. The Board shall provide adequate indemnity insurance for each member of the Board in so far as the law of the country of registration allows.
12. In the event of the organisation ceasing to operate, the Board will donate any unused resources to organisations which promote or develop Christian counselling.
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